CALL TO ORDER
Kyle Parkhurst, President (2023), called the meeting to order at 4:00pm which was held at the water plant. Members in attendance were Jeffrey Speaker (2025), Harlan Horst (2023), Heather Lund (2024), and Mark Closterman (2024). Also in attendance were Gary King, Superintendent, Roger Barker, Senior Superintendent, and Diane Hulett, Clerk.
APPROVAL OF MINUTES
Mark Closterman made a motion to approve the minutes of the December 20, 2022 Board Meeting. Jeffrey Speaker seconded All members were in favor; motion carried.
There was no public comment.
The board and staff toured the new water treatment facility before Roger Barker and Gary King, outgoing and incoming water superintendents respectively, officially placed the plant online. Roger and Gary then provided the following updates on the project: DNR was on site 1/4 to inspect the new plant with verbal approval given by Eliza on 1/10; a compliance inspection will be done by DNR after the raw water pumps are put in; on 1/13, controls were hooked up to the High Service pumps; sheet rock mudding is being done now in the office and lab areas – texture and painting should be completed by the time the flooring contractor is here on 1/25; Bartlett&West submitted change orders for Ross Construction amounting to $21,770.42 which will be paid out of the construction contingency; a preliminary estimate for 3” asphalt from the new plant to the corner of Sunfish & Waterworks came in at $20,000.
Policy 2023-01 was submitted for approval which states that abandoned meter pits installed prior to the district’s formation in 1997 will be charged an installation fee instead of a reconnect fee since the old pits must be completely rebuilt to meet today’s standards. Heather Lund moved to adopt the policy and Harlan Horst seconded. All members were in favor; motion approved.
Gary contacted Kenny DeWitt regarding a security system for the new water treatment plant. A meeting is scheduled for 1/18/23 so more details will be available next month.
The financial reports and bills were reviewed and discussed. Mark Closterman moved to approve the December financial reports as submitted and approve the bills and transfers. Heather Lund seconded. All members voted to approve; motion carried.
Amending the budget was discussed to reflect the recent change to income from the meter installation fee increase. The topic was tabled until later.
The 2023 VVA Equipment Lease was submitted for approval. Harlan Horst made a motion to approve. Mark Closterman seconded. All voted in favor; motion approved.
Gary reported that the Goose Court water line addition was completed by Decker Construction on 1/10/23. He also informed the board that during the recent cold weather, one meter froze up which was due to a lid not being replaced by the homeowner.
A motion was made by Harlan Horst and seconded by Mark Closterman for the board to enter closed session to discuss personnel per RsMO 610.021.13. Roll call votes were: Kyle Parkhurst-yes, Jeffrey Speaker-yes, Harlan Horst-yes, Mark Closterman-yes, Heather Lund-yes. The motion was approved and the board entered closed session at 5:20pm. At 5:55 pm, the board returned to regular session.
Kyle Parkhurst, President, announced the next meeting would be February 21, 2023 at the water plant. The meeting was adjourned at 6:00pm.