Call to Order
President Doug Winter, Lot 47, called the meeting to order, held in the upper level of the Clubhouse, at 2:00pm. Board members present were: Doug Winter, Lot 47, Tom Rice, Lot 343, Michelle Sullivan, Lot 1826, Robert Walton, Lot 217, George Eshnaur, Lot 505, Terry Nibarger, Lot 657, and Jeremy Lillig, Lot 3041. Terry Nibarger led in prayer. Jeff Ferguson, Lake Manager, led the Pledge of Allegiance. Doug Winter read the mission statement of Lake Viking.
Approval of Minutes
Minutes were approved from the September 2023 meeting. Motion was made and approved unanimously.
Tom Rice reported there is no report this month.
• Michelle Sullivan reported that the committee met November 9, 2023. Michelle made a motion to add two new members, Deena Stous, Lot 464 and Jackie Leslie, Lot 2087 to the Finance Committee. Motion was seconded and passed unanimously to add these two new members.
• Michelle reported the previously submitted budget has been revised to offer options and will be presented to membership prior to the special meeting to be held on December 9, 2023 at noon.
• Terry Nibarger provided the Morgan Stanley update. Investments were down in October 2023 and the market lost approximately $9300. Since month end the market has trended up and investments are up $18,760. This is a recovery of the loss from October and a gain of $9400.
• ADP mobile payroll solution was discussed. This is an option to simplify payroll by putting responsibility to sign in to payroll electronically. This should reduce the paper now used in processing biweekly payroll. This was presented to membership and approved.
• Jeff Ferguson gave an update on the Jetty project including the donation of materials which will be used in the upcoming dredging and bank stabilization projects as well as other needs.
• Two lots were sold in October 2-23. Lot sales for the year are at a little over $92K. There is serious interest in Lot 717 and the committee authorized the president to work with Jeff Ferguson to adjust pricing if needed.
• The Office has collected over $37K in past due balances.
• Michelle stated the campground budget will be discussed later in the campground report. Mike Feiden Lot 243 asked questions about figures for the 2023 campground special assessment to repair the campground electrical system. Questions include how much was collected on the $100 special assessment? How much was collected overall? How much was spent on Phase 1?
Strategic Planning Committee
The committee met on October 18, 2023. Discussion was held about improving communication between board members and members. Work on the Strategic plan continues.
Marvin McNabb presented a suggested change to page 22 of the Handbook which concerns changes around prefab/modular homes language. Marvin discussed these options and the possibility of having them limited to MH Lots (400 sq.ft.) Several questions arose regarding this proposed change and it the proposed change was tabled and will be brought back before membership in a future regular Board Meeting.
Tony Gronniger reported:
• The Fire Department’s next scheduled meeting will be Friday, December 8, 2023 at 2:00 pm.
• Chief Tony Gronniger reported that the Department raised $1600 at the chili cook-off. The Department would like to thank the Association for their support along with the Activities Committee, Safety staff and membership for their support of this fundraiser.
No report this month
• The campground report will be published in the Lake Viking Newspaper.
• Information will be collected to answer Mike Feiden’s questions regarding the Special Assessment for repair of the electrical system at Campground 1.
• The First Annual Campground Poker Run which was a fundraiser was very successful. Campground committee would like to say thank you to Safety (Jess and Jason) for their assistance with registration for the Poker Run.
• Campground Committee would also like to thank all the people who contributed to the Halloween celebration held at the campground.
Robert Walton reported:
• The shoreline inspections have been completed for the season with several infractions issued to parties who did not respond in any way to earlier letters. The committee hopes to start shoreline inspections earlier next spring with emphasis on rip rap needed on areas of bare ground at shoreline. Members are reminded that roadside checks are ongoing by Safety Department during their normal tours around the lake and lot numbers and addresses should be visible.
Terry Nibarger reported:
• October 2023 had 15 infractions issued. Of these one was dismissed, one was continued. There are members on the agenda today with appeals of infractions.
• The next scheduled meeting of the Infraction Committee will be April 27, 2024.
• Recondition silt ponds in Three Tubes and Garney are being completed in preparation for dredging in April and May of 2024.
Tom Rice reported:
• Committee has looked into having a pancake breakfast to raise additional funds for restocking. They are in negotiations with Chris Cakes who would provide the pancake breakfast and entertainment for the family.
• Discussion ensued about the types of fish in the lake and what are the best choices for the lake.
Managing Directors Report
Jeff Ferguson ( Managing Director) reported:
• The Condo file library will contain all VVA documents.
• VVA has over 1600 registered users in Condo Control
• Cleaning and clearing will continue around the lake. Road work is progressing as well.
Approval of Financial Statements
Michelle Sullivan made a motion to approve the Financial Statements for September 2023. Terry Nibarger seconded the motion. Motion passed unanimously.
Seven guests were on the agenda for the November 2023 board meeting.
• Felicia Roth spoke about the beautification and retail exploratory survey results. She provided a summary document to the board and discussed options with membership. Tom Rice made a motion to approve a committee to support Felicia. The motion was seconded by Michelle Sullivan. The motion passed unanimously, and there will be an Beautification Exploratory Committee.
• Matt McCubbin Infraction Appeal: Tom Rice made a motion to reduce the fine to 50% of the amount. ($230 initial fine reduced to $115.) Robert Walton seconded this motion and it passed 5-1 in favor of the reduction.
• Matt McGurren: Infraction Appeal No show.
• Matt Hibler: Driveway damage from fiber installation company. No show.
• James Thompson Tent Discussion: Presented a document on camping on lots. This discussion being referred to the Lake Committee.
• Gary Minor Lot 190 Infraction Appeal: Infraction for not having rip rap on his shoreline. Rip rap has been placed. George Eshnaur moved to remove the infraction and Jeremy Lillig seconded the motion. Motion passed unanimously.
• Kyle Rensenhouse Shoreline permit expired No Show.
• Special Meeting date was approved unanimously by the Board.
• Lot 729: The vote on an exemption from handbook rules was requested. Robert Walton made motion that the exemption be denied. Motion was seconded by Jeremy Lillig. The motion to deny the request passed unanimously.
Legal action against owner, Buckingham, was approved unanimously by the Board.
Motion was made and seconded to adjourn to Executive Session at 4:00 pm to discuss legal, personnel, and Board organizational matters.
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.