Call to Order
George Eshnaur, Lot 505, called the meeting to order, held in the upper level of the Clubhouse, at 2:00pm. Board members present were Tom Rice, Lot 343, Robert Walton, Lot 217, George Eshnaur, Lot 505, Terry Nibarger, Lot 657, Jeremy Lilllig, Lot 3041 and Michelle Sullivan, Lot 1826. Jeremy Lillig led in prayer. Jeff Ferguson, Lake Manager, led the Pledge of Allegiance. George Eshnaur read the mission statement of Lake Viking.
George Eshnaur welcomed those in attendance for braving the weather and joining us.

Approval of Minutes
George Eshnaur stated we needed to amend the December minutes to include the clubhouse rental rate changes were not in the December minutes.

Rental rates changes are:
From $50.00 to $100.00 per hour for Upper Clubhouse
From $30.00 to $ 50.00 per hour for Lower Clubhouse
From $10.00 to $20.00 per hour for Shelter

Motion made by Tom Rice and seconded by Terry Nibarger. Amended Minutes for the December 2023 meeting were unanimously approved

COMMITTEE REPORTS:
Handbook Committee
Tom Rice reported there is no report this month.

Finance Committee
Michelle Sullivan reported that the committee met January 14th, 2024.
• Year End Financial Documents – Payroll reporting process was touched upon as was journal entries of checks going out. Committee decided more explanation comments should be included for journal entries of checks. YE Financial Documents will be in this edition of newspaper.
• Morgan Stanley Update – Terry Nibarger provided the Morgan Stanley update. Terry reported recent strong performance in the market investment sector has resulted in a gain of $36,452.62 for the month and $162.027 for the year in 2023 with an overall return of 10.43%.
• Sale of lake owned lots – 2 lots were sold in December for a total of $3,500. Year to date total is $95,917.78. Paula commented that this was a strong number and higher than budget projection.
• Retained Earnings – Paula has created a spreadsheet with year-end numbers. This will also appear in this edition of Lake Viking News.
• Other business – Jeff confirmed continued positive results since the office has taken over collections. Steve Danner reported that he is in contact with USDA and anticipates more dialogue as to how VVA might benefit from “farm” status.

Strategic Planning Committee
No report per George Eshnaur

Activities Committee
No report per Jeremy Lillig

Building Committee
Report by Robert Walton
• Lot 729 Restrictions were presented regarding limit of septic system, house footprint can’t be altered, no second story or additional bedrooms allowed. Must be built on slab or crawl space. Since the Board of Directors had made this allowance outside the building regulations listed in the handbook, it is the Boards decision to also adopt these limitations for Lot 729. If these new requirements are approved by the board, the new building requirements will be listed on the property deed.
George Eshnaur asked if there was a motion to accept these changes.
Tom Rice made a motion to discuss, Terry Neibarger seconded the motioned. Board approved changes by unanimous vote.
Board members asked Robert Walton questions regarding requirements listed in the deed to ensure this would be the case. Robert Walton confirmed that the buyers were aware of the restrictions.

Fire Department
Report by Tony Gronniger
• No Report
• Tony Gronniger did mention that every four years the levy has to be voted on regarding the roads. Tony Gronniger asked any members present to sign to help assist in the taxes from the county to get on the ballot. This is the tax levy that shows on personal property taxes for the special road district.

Safety Department
No report this month

Campground Committee
• Report by George Eshnaur
• No campground meeting this month.
• Campground rental fees have been sent out.
• No meetings until March scheduled.
• Phase II of electric is completed.

Lake Committee
No report this month

Infraction Committee
Report by Terry Nibarger
• Security is requesting we remind members to lock and/or ensure their doors are locked.
• Several doors in the campground were swaying in the wind.

Dredge Committee
No report this month

Fishing Committee
Report by Tom Rice
• Committee has confirmed they have retained Chris Cakes and have reserved the lower club house and the patio for the fundraiser scheduled for July 6, 2024.

Tech Committee
Report by Jeff Ferguson
• Fiber is being installed around the lake.
• Fiber is officially in the office and clubhouse and will be installed in Security this upcoming week.

Beautification Exploratory Committee
Report by Jeff Ferguson
See information in this edition of LV News for Spring Fling arts and crafts fundraiser April 27th.

Managing Directors Report
Jeff Ferguson, Managing Director, reported:
Office
• The office was closed over the Christmas holiday to update policies and procedures.
• The office is getting more organized with controls on our programs QuickBooks, ADP, and Condo Control. This allows the office to function better.
• Invoice amounts for Campground are in Condo Control and are able to pay in the with-in the app, but members can’t see the actual invoice details. Invoices were emailed out to members to and mailed.
• Office is working closely with the audit process. The office supplied everything it could to them thru December. Office is working on year end reporting information that the auditors will be needing.
• Rule changes will be soon stored in Condo Control. This will allow a place to see to rule changes month-to-month.

Lake
• Snow plowing has been in full effect recently. We are down one truck due to bad transmission.
• Working on a plan to fix the truck to assist. It is a huge process to reinstall the snow blade each time.
• On the storm which started on 1/8/2024 they worked until 1:30 AM on the 9th and resumed at 4:30AM until 11PM and many more hours throughout the week.

Approval Of Financial Statements
Tom Rice made a motion to approve the Financial Statements for December 2023. Michelle Sullivan seconded the motion. Motion passed unanimously.

Guest Time
Two guests were on the agenda for the January 2024 board meeting.
Vincent Cooper, Lot 1095 – Was not present at this guest time and arrived later.
Gerald Busch, Lot 2668 – Alternative Funding options for the lake – See attachment for the text as explanation.

Adjourn
Motion was made by Tom Rice and seconded by Robert Walton to adjourn to Executive Session at 3:34pm to discuss legal, personnel, and Board organizational matters. Motion passed unanimously.

Attendance
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.