Call to Order
President Doug Winter, Lot 47, called the meeting to order, held in the upper level of the Clubhouse, at 2:00 pm. Board members present were: Doug Winter, Lot 47, Tom Rice, Lot 343, and Robert Walton, Lot 217. A quorum of board members was not present. Tony Gronniger led in prayer. Jeff Ferguson, Lake Manager, led the Pledge of Allegiance. Doug Winter read the mission statement of Lake Viking.

Approval of Minutes
Minutes were not approved from the February 2024 meeting as a quorum of board members was not present. These minutes will be presented for approval at the April 2024 meeting.

COMMITTEE REPORTS:
Handbook Committee
No report.

Finance Committee
Doug Winter, Board President thanked the Finance Committee for all the work done in preparing the Budget proposals for 2024.

Strategic Planning Committee
No report.

Activities Committee
No report.

Building Committee
Report by Robert Walton. Number of permits approved in the last month were 7. One of these was a house.

Fire Department
Report by Tony Gronniger
• The Fire Department met on March 8, 2024, at 2:00 pm. Storm sirens were tested and apparatus readiness was checked.
• Construction has begun on the restroom facilities and water supply installation for the Safety/Fire Department Building and if projected to be completed by Spring 2024. The Fire/Safety Command vehicle has been repaired and is in service. Updated stickering is scheduled and will be installed soon.

Safety Department
No report this month.

Campground Committee
No report this month.

Lake Committee
Robert Walton reported:
• Four (4) properties that do not comply with the VVA handbook guidelines still have pending compliance issues.
• Road Inspections will begin in the next week.

Infraction Committee
No report
• The next scheduled meeting of the Infraction Committee will be April 27, 2024.

Dredge Committee
Shawn Hepinstall reported:
• The committee met two weeks ago.
• The dredging will begin April 1, 2024, for Pilot/Pirate, Garney, and Three Tubes coves.
• Shawn met with Dredge America in preparation for the upcoming dredging season.
• Shawn reported dredging will begin at the back of the coves and will move forward toward the main lake. We will dredge for 20 days in each cove.
• Maintenance has been working on silt ponds and they are ready for dredging to begin.

Fishing Committee
Tom Rice reported:
• May 4, 2024, will be the Crappie Fishing Tournament.
• June 1, 2024, will be the Bass Fishing Tournament.
• The Fishing Committee is working on organizing a kid’s fishing tournament.
• July 6, 2024, will be Fishing Committee Fund Raiser. Chris Cakes will be serving a pancake breakfast to raise monies for the fishing committee for fish stocking for VVA.
• The committee is discussing locations to place fish attracters.
• Discuss about the best time of year to catch crappies.

Tech Committee
Jeff Ferguson reported that the Tech Committee will meet before the next scheduled board meeting. No report at this time.

Beautification and Donations Exploratory Committee
Felicia Roth reported on the progress made by the Committee. Their goal is to: 1. Refresh and improve the Lake’s appearance, 2. Fundraising through donations to enable projects to be completed without raising member dues, 3. Improve appearance at Lake Entrances, the VVA Office, and the Safety Office, and refresh signs for more eye appeal.
4. Envision, prepare and create. The Committee was renamed the Beautification and Donations Exploratory Committee.
Priority Projects include:
1) The “Spring Fest” fundraiser will be on Saturday, April 27, 2024. Fliers and printed posters inviting artists, crafts persons, and businesses to apply have been distributed. More promotion will be done.
2) Safety & Fire building drawings of improvements to come.
3) T-shirt samples ordered for the Spring Fest fundraiser on Saturday, April 27, and for new Lake Viking merchandise. Finalize banners/signs plus review new merchandise designs.
4) Members are invited to submit Nature/lake-themed photos and art for fundraising items.
5) Continue research for a Lake Viking fundraising website with direct print and ship-on-demand features of assorted merchandise.
6) “Volunteer Needed” fliers distributed. Individuals needed for efforts for refurbishing Entrance sign areas and the Safety and Fire Buildings construction, sanding, power washing, and painting.
7) List of donated materials to be finalized in the near future for distribution.
8) Entrance Sign designs reviewed.
9) Communicate with the Conservation Department regarding applying for a cost-sharing program for native wildflowers and trees for Community areas. A half-acre of land or more is required and it takes a few years for full root and bloom establishment.

Managing Directors Report
Jeff Ferguson, Managing Director, reported:
Office
• Please welcome our new VVA Office Manager, Cathy Poindexter
• Dues billing for 2024 Billing will be emailed to Lot owners on April 1, 2024, and will be due May 1, 2024.
• Dues billing for 2025 Billing for 50% of the approved dues amount will be emailed on January 2, 2025, and will be due February 1, 2025. The second half of the billing will be emailed to lot owners on April 1, 2025, and will be due May 1, 2025.
• Dues billing for 2026 dues will be emailed to lot owners in full on January 2, 2026, and will be due in full on February 1, 2026.
Lake
• Continue cleaning silt ponds and laying dredge pipe in preparation for spring dredging coming in April.
• A $10,000 anonymous donation was received for fireworks.

Approval of Financial Statements
Financial Statements for February 2024 were not approved as a quorum of board members was not present. February 2024 minutes will be presented for approval at the April 2024 Board of Directors meeting.

Guest Time
Two guests were on the agenda for the March 2024 board meeting.
• Vinzent Cooper Lot 1095 HOA Concerns
– Vinzent chose to defer his time until the next Board of Directors meeting as not all the Board Members were present.
• Dustin Hibler Lot 12562
-Question was asked for clarification if the Z13 lot could be used for liquor sales. Doug Winter stated that the contract with Viking Marina is non-exclusive and liquor and snack food may be sold if a business is established on lot Z13.

Board Discussion
SU (special usage) lots were discussed last month and are documented under the Building Committee section. The Board has decided to not list Lot SU2516 for sale as the owner of the adjacent lot attended the February 2024 meeting and asked that Lot SU2516 not be sold because of the impact on her home’s view and lot value.

Adjourn
A motion was made by Tom Rice and seconded by Robert Walton to adjourn to Executive Session at 2:30 pm to discuss legal, personnel, and Board organizational matters. The motion passed unanimously.

Attendance
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.