CALL TO ORDER
Kyle Parkhurst, President (2023), called the meeting to order at 4:00pm which was held at the Viking Valley Association Clubhouse to allow extra room for those attending. Members in attendance were Jeffrey Speaker (2025), Harlan Horst (2023), Heather Lund (2024), and Mark Closterman (2024). Also in attendance were Roger Barker, Water Superintendent, Gary King, Operator, Diane Hulett, Clerk, & Geoff Tavelli with Bartlett & West.
APPROVAL OF MINUTES
Jeffrey Speaker moved to approve the minutes of the October 18, 2022 Board Meeting. Mark Closterman seconded. All members were in favor; motion carried.
PUBLIC COMMENT
There was no public comment.
OLD BUSINESS
Roger and Geoff Tavelli updated the board on the progress of the new water plant. B&W has signed off on the AWC filter units with only three minor deficiencies found that will be corrected. The Raw Water VFDs are not scheduled for delivery until March at which time the electrical tie in will be done. The electrician will be back on site starting Friday to finish lights and HVAC tie ins. Within the next two weeks, the 30” line will be pressure tested and the new plant should be up and going once DNR completes a preliminary inspection. Gary and Travis have made good progress on the interior framing, the new septic tank was installed on 11/21, and the replacement for the cracked window should arrive next week. Discussion was held concerning the new disconnect panel which is due to ship on 12/8. Last month, Bartlett & West purchased a used panel to install so progress could continue rather than wait for the new panel to arrive. A motion was made by Harlan Horst and seconded by Mark Closterman to sell the new disconnect panel once it arrives. All members were in favor; motion carried.
The final draft of the Uniform Policy was reviewed. Harlan Horst made a motion to accept the new Uniform Policy as presented and include it with the Personnel Manual. Jeffrey Speaker seconded. All members were in favor; motion carried.
NEW BUSINESS
Financial Report:
The financial reports and bills were reviewed and discussed. Mark Closterman moved to approve the October financial reports as submitted and approve the bills and transfers. Harlan Horst seconded. All members voted to approve; motion carried.
Closing the Investment Fund was discussed. Since the balance dropped below $100, the account is now being charged a $5.00/month service fee. A motion was made by Jeffrey Speaker and seconded by Mark Closterman to close the Investment Fund account and transfer the remaining balance into the General Account. All members voted to approve; motion carried.
Preliminary budget figures were discussed. The final budget for 2023 will be submitted for approval at the December meeting.
Publication of board meeting minutes was discussed. Currently, the minutes published in the newspaper are unapproved. Harlan Horst made a motion to submit the approved board meeting minutes to the newspaper going forward. Jeffrey Speaker seconded. All member were in favor; motion carried.
DISCUSSION
Superintendent Report:
Roger reported that he attended the MRWA Fall Conference held at Lodge of the Four Seasons from 10/24-10/28. While there, he obtained cost figures from Hogan Painting on repairs to the south tower to be completed in 2023. He also noted that the district received notification from DNR that it did not qualify for any of the state ARPA grants recently applied for. Roger also reported that the water line installation to be done by Decker Construction in the Goose Ct area has been delayed until Dec 7-10, and a leak was recently repaired on Scuba Ct.
After a short break, a motion was made by Jeffrey Speaker and seconded by Mark Closterman for the board to enter closed session to discuss personnel per RsMO 610.021.13. Roll call votes were: Kyle Parkhurst-yes, Jeffrey Speaker-yes, Harlan Horst-yes, Heather Lund-yes, Mark Closterman-yes. The motion was approved and the board entered closed session at 6:15pm. At 7:00 pm, the board returned to regular session.
Kyle Parkhurst, President, announced the next meeting would be December 20, 2022 at the water plant. The meeting was adjourned at 7:15pm.
Respectfully Submitted,
Harlan Horst
