CALL TO ORDER
Kyle Parkhurst, President (2023), called the meeting to order at 4:00pm which was held at the Viking Valley Association Clubhouse to allow extra room for those attending. Members in attendance were Jeffrey Speaker (2025), Harlan Horst (2023), Heather Lund (2024), and Mark Closterman (2024). Also in attendance were Gary King, Superintendent, Diane Hulett, Clerk, and Bartlett&West representatives, Geoff Tavelli and Jim Rinner. Kenny DeWitt with North MO Satellite & Security also joined the meeting at 5pm.
APPROVAL OF MINUTES
Heather Lund made a motion to approve the minutes of the February 21, 2023 Board Meeting. Jeffrey Speaker seconded All members were in favor; motion carried.
PUBLIC COMMENT
There was no public comment.
OLD BUSINESS
Geoff Tavelli provided the board with the following updates on the water plant upgrade: close out with AWC is complete and warranty information has been supplied to the district for the filter units; the variable frequency drives have a ship date of 3/24 with expected delivery on 3/30; the electrician will be here the week of 4/4 to finish the wiring and D&F Services will be on site once the electrical work is completed; the towers and clear well will be filled to capacity to allow 3-4 days for Ross Construction and JCI Industries to complete installation of the raw water pumps between 4/10-4/13; punch list items left to do include site grading around clear well, seeding and laying straw, repairing leak in WTP roof, and possible repair of leak in road which is still being monitored.
Options for repairing the driveway were discussed. The board requested that Bartlett&West submit a plan by next month to grade and gravel the driveway and areas next to the building which are collecting water from gutter runoff.
Kenny DeWitt with North MO Satellite & Security provided details and answered questions about the security system bid previously submitted. Harlan Horst made a motion and Mark Closterman seconded to install the security system as presented. All members voted in favor; motion carried.
NEW BUSINESS
Financial Report:
The financial reports and bills were reviewed and discussed. Jeffrey Speaker moved to approve the February financial reports as submitted and approve the bills and transfers. Heather Lund seconded. All members voted to approve; motion carried.
Reinvestment of the $40,000 CD that is due to mature at the end of the month was discussed. Mark Closterman made a motion to reinvest the $40,000 in a 13 month CD at 4.25% with Putnam County State Bank, plus invest $100,000 from the General Fund in a 19 month CD at 4.52% with Farmer’s Bank of Northern MO. Jeffrey Speaker seconded. All members were in favor; motion carried.
Closure of the ARPA Grant checking account was discussed since the balance is now at zero after utilizing all the funds for the new Water Treatment Plant project. Harlan Horst made a motion to close the account. Mark Closterman seconded. All members were in favor; motion carried.
DISCUSSION
Superintendent Report:
Gary reported that written approval was received from DNR allowing operation of the new treatment plant until the final inspection is completed. The agency also recently completed a compliance inspection for our NPDES permit. Gary informed the board that D&F Services installed rebuild kits on both chemical feed pumps and noted that the scaffold planks were recently received. Gary also reported that Decker Construction did a valve repair on Pilot Dr on 3/8, and three new meter installations have been completed in March so far. Information on the cost of a 4” Kamstrup master meter to replace the existing outdated mechanical meter was presented. Harlan Horst made a motion to purchase the new meter from Fortiline Waterworks at a cost of $5187.92. Mark Closterman seconded. All members were in favor; motion carried.
Kyle Parkhurst, President, announced the next meeting would be April 25, 2023 at the water plant. The meeting was adjourned at 6:30pm.
Respectfully Submitted,
Harlan Horst
