Call to Order
Board Pres. Doug Winter, lot 46, called the meeting to order, held in the upper level of the Clubhouse, at 1:00pm.  Board members present were:  Allan Slavin, lot 62, Terry Nibarger, lot 657, Tom Rice, Lot 343, Tony Gronniger, Lot 2281  and George Eshnaur Lot 505.  Terry Nibarger led in prayer.  Jeff Ferguson, Managing Lake Director, led the Pledge of Allegiance.
Items on Special Meeting Agenda
 Motion was brought to the board and members to change the Annual Meeting date from the 1st Sunday of March to the first Sunday of October.  Positive reasons to change were discussed and included,  weather is usually better in October than in March.  Weather would be less likely to impact attendance at the annual meeting.  Second positive reason to change the meeting date revolves around finances and budgeting.  Now we are drawing on our reserve account for the first portion of the year.  We will have a budget in place for January 1 of the coming years.  Payment of dues for next year will remain the same as they were in 2023.  For 2025,  dues will need to be paid at the beginning of the year.  Members will be able to pay ½ of the dues amount by January 31, 2025 and the other half of the dues by March 31, 2025.  There is no penalty to members for paying with the two payment option.  Motion was voted on by membership and was unanimously approved.
This sale is proposed to fund amenities for VVA members.   The suggested selling price for the lot after improvements by VVA is $265,000.  Terry Nibarger presented a list of the proposed amenities that might be funded by the sale of the lot.  These include, Pickle Ball Court, Snack Bar on lower level of the Club House, new playground equipment with rubber mats under the equipment to cushion falls, repair/rebuild shelter houses as needed, Jetty/dock for 11 boats to allow members to park their boats as they come to activities held at the clubhouse, dog park and place exercise equipment in the lower level of the clubhouse.   Thomas Archibald, lot 1280, indicated he lives across from lot 717 and stated because of waterflow we might need a larger tube.  Mr. Archibald indicated he does not use his second driveway.  Jeff Ferguson said the board was going to talk to him about this as the improvements to the lot are done.  The motion was made and seconded to sell Lot 717 after doing upgraded because of water flow after a large rain.   Members present were all in favor of selling this lot.
Tom Rice read the proposed changes to the Handbook which includes the following:
• Article IV
Page 7
Section 2. Suspension of Privilege
Changes in Handbook will reflect the change to Condo system.  Guest and membership information is held in Condo and permissions are entered in the system.  Also boat and personal water craft registration are entered into Condo as well as service requests for boat stickers, hot wash for zebra mussels etc.  Privileges will be suspended if the member is not current on dues or has pending information.
• Page 8
Section 8  Non Payment Penalties and interest
An $80.00 late fee will first be assessed for being delinquent.
After 60 days, interest will accrue at a rate of 1% per month.
• Page 13
Section 3
Section 4
No boats are allowed to be registered under the renter’s name.
No non-member watercraft may be used on the lake.
Changes to the Handbook were unanimously approved by members.
Tony Gronniger moved to adjourn at 1:30pm.   Allan Slavin seconded and the motion passed by all members.    Special meeting was adjourned at 1:300 pm.
 A sign-in Attendance Sheet is on record at the Office for reference.  Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions.  Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.
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