CALL TO ORDER
Kyle Parkhurst, President (2026), called the meeting to order at 4:00pm which was held at the water plant. Members in attendance were Jeffrey Speaker (2025), and Harlan Horst (2026). Mark Closterman (2024) was unable to attend. Also in attendance were Gary King, Water Superintendent, Diane Hulett, Clerk, and visitors, Geoff Tavelli and Jim Rinner with Bartlett & West, and Gary Buck, lot 2257.
APPROVAL OF MINUTES
Jeffrey Speaker made a motion to approve the minutes of the May 16, 2023 Board Meeting. Harlan Horst seconded. All members were in favor; motion carried.
There was no public comment.
Gary informed the board that the 2nd raw water pump was installed on 6/8/23 which was the final step required for completion of the new water treatment plant. Geoff Tavelli noted that the total for the Design Build portion of the project came in at $2,443,264.68 leaving a savings of $35,419.32. Per the Design Build contract, this amount will be split 50/50 between the district and Bartlett & West. Diane reported that the district’s portion of the savings will be applied to the next principal payment due in 2024 according to financing regulations.
The financial reports and bills were reviewed and discussed. Harlan Horst moved to approve the May financial reports as submitted and approve the bills and transfers. Jeffrey Speaker seconded. All members voted to approve; motion carried.
Amendment No. 2 to the Agreement Between Owner & Design-Builder was submitted for approval to lower the contract amount from $2,478,684.00 to $2,460,974.34 which reflects the actual project cost plus Bartlett & West’s half of the project savings. Jeffrey Speaker made a motion to accept the contract amendment as presented. Harlan Horst seconded. All members voted to approve; motion carried. A Certificate of Final Completion was signed indicating the official date of completion was 6/8/23.
The vacant board position was discussed. A motion was made by Harlan Horst and seconded by Jeffrey Speaker to appoint Gary Buck to fill the unexpired term of Heather Lund as Sub-District #1 Director. All members were in favor; motion carried.
A motion was made by Harlan Horst and seconded by Jeffrey Speaker to update the bank signature cards to reflect the recent change in directors. All voted in favor; motion carried.
A letter of resignation was received from Jeffrey Speaker effective 7/1/23. Harlan Horst moved to accept the resignation and Gary Buck seconded; all voted in favor.
Gary reported that the new plant kept up with consumption and ran fine over the Memorial Day weekend. He also informed the board that the 4” master meter previously ordered still had a few weeks left until the estimated delivery date, and the security camera installation is next on Kenny DeWitt’s schedule. Gary noted that the old water plant will need to be capped off before winter so he will contact Decker Construction to get a bid. Gary also provided information on a 10 day course in September for Travis to attend which will provide enough hours for him to take the test for Class C operator certification. Harlan Horst made a motion for Travis to attend and Jeffrey Speaker seconded. All members were in favor; motion carried.
Kyle Parkhurst, President, announced the next meeting would be July 18, 2023 at the water plant. The meeting was adjourned at 5:30pm.