CALL TO ORDER
Kyle Parkhurst, President (2026), called the meeting to order at 4:00pm which was held at the water plant. Members in attendance were Harlan Horst (2026), Mark Closterman (2024), Gary Buck (2024), and Mike Lammers (2025). Also in attendance were Zack Morrison, Water Superintendent, Gary King, Water Operator, and Jeff Ferguson, VVA Manager. Diane Hulett, Clerk, was unable to attend.
APPROVAL OF MINUTES
Harlan Horst made a motion to approve the minutes of the August 15, 2023 Board Meeting, as well as the August 7, 2023 and August 22, 2023 Special Board Meetings. Mark Closterman seconded. All members were in favor; motion carried.
There was no public comment.
There was no old business to report.
The financial reports and bills were reviewed and discussed. Harlan Horst moved to approve the August financial reports as submitted and approve the bills and transfers. Gary Buck seconded. All members voted to approve; motion carried.
Jeff Ferguson with VVA provided information on the cost per square foot to lay asphalt over areas in the road which have been dug up to repair water leaks over the last four years. The total cost came to $13,000. No action was taken until the board can discuss further.
A motion was made by Mike Lammers and seconded by Mark Closterman to update the bank signature cards to add Zack Morrison and remove Gary King. All voted in favor; motion carried.
The need for a designated work phone was discussed. Harlan Horst moved to approve a cell phone plan with Verizon, along with the purchase of a phone, for district use. Mark Closterman seconded. All voted to approve; motion carried.
Information was provided on the mapping done by Bigman Geophysical on 9/12/23. The area scanned included only Lake Viking Terrace with no stub roads or cul-de-sacs which was not referenced in the contract. Once the report is finalized, Zack will address this with the company.
The status of the procedure manual documenting the accounting processes was discussed. Zack informed the board that the Clerk Procedure Manual is being updated as time allows and he will continue to monitor the progress.
Zack informed the board of repairs completed at Halibut & Lake Viking Terrace. While flushing, a fire hydrant seal broke so the cost to replace the hydrant will be $3133.75. Zack also noted the following: the south water tower has been drained, the testing schedule for Trihalomethanes has changed from annually to quarterly, and he is still attending certification classes two days a week. Zack reported that Todd Williams recently inquired about a water connection outside of the lake. The board denied the request – per the Rules & Regulations for PWSD#3, no water connection is allowed outside of the district boundaries. Zack shared with the board that letters have been mailed to homeowners requesting information for the Lead/Copper Inventory report required by DNR, and noted that he is still checking on the cost to paint the south water tower this fall. He also shared that a few calls have been received regarding the taste of the water so additional flushing has been done, as well as raising the chlorine level, to help with the issue. Zack recommended purchasing a manganese tester for the lab so a motion was made by Mark Closterman and seconded by Mike Lammers to approve the purchase at a cost of $545.45. All members were in favor; motion carried. Zack informed the board that both he and Diane will be attending the MRWA Fall Conference the last week of October. A motion was made by Gary Buck and seconded by Mike Lammers to approve the cost for the district employees to attend. All members were in favor; motion carried. Zack also brought to the board’s attention that Gary has vacation hours that he has been unable to use as a result of Zack being in class. A motion was made by Harlan Horst and seconded by Mike Lammers to allow Gary until 12/31/23 to use his vacation hours. All members voted to approve; motion carried.
Kyle Parkhurst, President, announced the next meeting would be October 19, 2023 at the water plant. The meeting was adjourned at 6:30pm.