Kyle Parkhurst, President (2026), called the meeting to order at 4:00pm which was held at the water plant. Members in attendance were Harlan Horst (2026), Gary Buck (2024), and Mike Lammers (2025). Mark Closterman (2024), was unable to attend. Also in attendance were Zack Morrison, Water Superintendent, Gary King, Water Operator, and Diane Hulett, Clerk.
APPROVAL OF MINUTES
Harlan Horst made a motion to approve the minutes of the October 19, 2023 Board Meeting. Gary Buck seconded. All members were in favor; motion carried.
There was no public comment.
Zack informed the board that the report from BigMan GeoPhysical was received and, after contacting the company about the results, the amount owed was lowered to $5,000. Harlan Horst made a motion to approve the payment and Mike Lammers seconded. All voted to approve; motion carried.
Discussion was held on an amount to pay Viking Valley Association for road repairs. A motion was made by Mike Lammers to add $4500 for asphalt to the 2024 Budget to be paid once work is completed. Gary Buck seconded. All members were in favor; motion carried.
The financial reports and bills were reviewed and discussed. Mike Lammers moved to approve the October financial reports as submitted and approve the bills and transfers. Harlan Horst seconded. All members voted to approve; motion carried.
Discussion was held on the need to raise water rates. The district’s last rate increase was three years ago and, during this time, costs have continually increased for supplies and chemicals needed for operation of the plant. After reviewing figures, a motion was made by Mike Lammers and seconded by Gary Buck to increase rates effective 1/1/2024 as follows: the monthly minimum water charge for 0-1000 gallons from $37.00 to $39.00; Residential/Commercial usage rate from $7.50 to $10.50/1000 gallon; and Multi-User usage rate from $9.50 to $12.50/1000 gallon. All voted in favor; motion carried.
Preliminary budget figures were discussed. The final budget figures will be presented in December for approval.
The board discussed whether to renew or cash in the $40,000 certificate of deposit that is due to mature on 11/30/23. Harlan Horst moved to cash in the CD and deposit in the General Account. Gary Buck seconded. All members voted to approve; motion carried.
Zack informed the board that he recently met with Sherrie Downing and Ben Fox of D&F Services, and Brian Hoellein from Bartlett & West. All parties were in agreement with the plan to introduce a pre-oxidizer into the treatment system and bring the Granular Activated Carbon units back online. Brian will contact DNR to obtain approval for the change to the treatment process. Zack provided information on two options regarding the GAC units. The first option would involve buying two extra units to go with the existing four from the old water plant since, due to the capacity of the new plant, six GAC units would be needed. The cost would be $33,768 for the two new tanks, plus there would be ongoing maintenance in the form of sandblasting/painting at an approximate cost of $20,000 every ten years. The second option would be to trade in the district’s four old GAC units and buy two large capacity stainless steel units at a total cost of $66,000. These units would have no maintenance going forward and would also require less valves, piping, etc. to install. Harlan Horst made a motion to approve the purchase of the two stainless steel units from Carbon Central, dependant on DNR approval. Gary Buck seconded. All voted to approve; motion carried.
Mike Lammers left the meeting at 6:05pm. Per RsMO 610.021.3, a motion was made by Harlan Horst and seconded by Gary Buck to enter closed session. Roll call votes were: Kyle Parkhurst-yes, Harlan Horst-yes, Gary Buck-yes. The motion was approved and the board entered closed session at 6:15pm. At 7:00pm, the board left closed session.
Kyle Parkhurst, President, announced the next meeting would be December 19, 2023 at the water plant. The meeting was adjourned at 7:10pm.