Mission Statement: Lake Viking is a private lake aspiring to preserve our community and environment for future generations.
Board Members Present were: Michelle Sullivan (lot# 1826)-President, Terry Nibarger (lot #657)- 1st Vice President, Dan Weidmaier (lot #309)- 2nd Vice President, Christina Lindsay (lot #429)- Secretary, Tom Rice (lot #343)- Assistant Secretary, Robert Walton (lot #217)- Treasurer, Dave Daniel (lot #231)- Assistant Treasurer
Call to Order
Michelle Sullivan called the meeting to order at 2:00 pm. Pledge: Led by Brian Holcomb
Prayer: Led by Terry Nibarger
Approval of Minutes
Terry made a motion to approve January 12, 2025 Board minutes.
Tom seconded the motion. All Board Members- yes, motion carried.
Committee Reports
Handbook Committee
Christina Lindsay reported that the 2025 handbook revisions will hopefully be online in the next few weeks. From there, they hope to keep it as a “live” document where updates can be seen more promptly.
Finance Committee
Terry Nibarger reported that there was no finance meeting. He reported that Morgan Stanley was up $35,820 for a total value of $1,822,854.
Strategic Planning Committee
Dan Weidmaier reported that he has been in contact with previous committee member, Matt Neilson who suggested they refocus the committee and meet in March via a Zoom Meeting.
Activity Committee
Tina Daniel stated there have been no new meetings. They will meet again at the end of February.
Building Committee
Marvin McNabb reported the Building Committee met Tuesday January 28, 2025. There were no new building permits. They reviewed potential Chicken Coop rules and regulations, Lot #1028, Z- lots and are working on their committee’s mission statement.
Mike Eversole indicated to Marvin he is too busy to commit to the Building Committee responsibilities and would like to be removed from the committee at this time.
Fire Department
Tony Gronniger (lot #2281) reported that there are no changes, they will meet next weekend.
Campground
Christina Lindsay reported the only thing going on with the committee is that they need to add Chad Watson to the committee.
Tom made a motion to approve the addition of Chad Watson to the Campground Committee. David seconded the motion. All board members- yes, motion carried.
Lake Committee
Robert Walton- N/A
Infraction Committee
Terry Nibarger- nothing to report. The next committee meeting will be in April.
Dredge Committee
David Daniel reported the Silt Piles at the south end are going to be measured for cubic yards so we can bid out the job. Tom asked where the silt would be moved to. David replied across the road.
Fishing Committee
Tom Rice- Nothing to report.
Managing Directors Report
See full report.
Brian reported that Maintenance located and fixed a water leak at Campground 1, trimmed trees along the runway and cut trees at the north end of the runway. They restored 5 picnic tables for the campground, cleaned and serviced trucks and equipment, along with other tasks.
Brian stated Safety responded to 2 medical calls, worked with various stakeholders to create rough draft rules for the jetty/harbor, chickens, and food trucks to include designated parking spaces for food trucks at the office, Beach 2, and the jetty/harbor, along with other tasks.
Brian indicated the Office assisted Safety with setting up computers and printers, processed deeds, audited fleet information for property tax reporting, audited part time/full time resident data, and worked with the accountant to process 2024 1099’s and W-9’s.
Brian stated the 2025 Dues and Assessments are due on May 1, 2025. Early invoicing has already brought in $229,891.
Brian mentioned Safety has relocated to the main office. They will start evaluating the water damage and leaking areas in the Safety office during the coming weeks.
Sale of Equipment: The list was provided of equipment that will be sold at B&S Equipment Auctions. The auction will take place on March 8, 2025 if you are interested in buying. If you would like to provide input related to setting reserve values, please contact the office.
2006 Chevrolet Suburban, All-Wheel Drive, 144,196 miles, clean title, VIN: 3GNFK16U76G129479,
2015 Polaris Ranger 570, 11,447 miles, 1,124 hours
20 ft. Twin Axel trailer, hitch mount
Party Barge 20 ft pontoon trailer, hitch mount
14 ft. pontoon trailer, hitch mount
Ferris ISX 3300 Zero Turn Mower – 40 hp engine, 72” deck, 560 hours
Ferris ISX 3300 Zero Turn Mower – 40 hp engine, 72” deck, 205 hours
Scag Leaf Vac – Vanguard 18 hp engine
Pro Chopper Straw Blower – Honda 13 hp engine
The office has received multiple reports from members who received solicitations in the mail from third parties related to Lake Viking, which were addressed to the members’ primary residences away from the lake. The office strives to protect the personal information of Association members, and we have no indication that our systems have been compromised. Additionally, we have no knowledge of personal information ever being sold in the past, nor do we plan to sell personal information in the future. While there are various open-source and subscription based services where personal information can be acquired, you would need to contact the sender to learn more about how your personal information was obtained.
The tube replacement on Otter Avenue will start on Monday, February 3, 2025. Otter Avenue will close at 9:00 AM and will remain closed until the tubes are replaced.
Approval of Financial Statements
Michelle stated since this months’ meeting is early there are no financial statements to approve, and that February and March can be approved together at the next board meeting.
Board Discussion
Michelle stated she promised at the last board meeting she would circle back to open discussion about the boat ramp, so she wanted to do so. The conversation is in regards to the one boat ramp at the Marina and what members are allowed to launch from it. The current boat ramp at the Marina is not owned by the Association but we are allowed access to it via the contract on file. Members are allowed to launch watercraft from it with gate access, but are not allowed to launch docks from it. The questions are, 1) Is there a need for another public boat ramp? 2) Where should it go? 3) Where would the funds come from to pay for it, as it is not currently budgeted for.
She stated the things to keep in mind would include location, where would this boat ramp go that would not create a nuisance to nearby lot owners, but would also be safe and easy for people to launch from, and another boat ramp would mean an additional cost of a gated system.
Kathy (office manager) brought up the old Door King system that we still have that is not being used. She thought it might work and could be used for this if needed.
Ron Spidel Lot # 341- suggested that it seems Vendors would be the only ones to benefit from this, not members.
Tom responded by saying the lake would own the ramp and we would control it. Even though Mac’s Docks has offered to pay for it or pay a portion towards the new boat ramp, so they could build docks and launch from it, we would still control it.
Michelle reiterated, that she encourages constructive conversation on our options, perhaps one option is to do nothing, she just wants the members to be a part of the decision. She does not think this is something the Board should have control over.
Tom stated he personally thinks we need another boat ramp. Not just for dock building and launching but due to the traffic at the current one and how it affects the Marina when people block others.
Brett Busch Lot #324 asked how long we would be under contract with the Marina in regards to sharing the current boat ramp. Michelle stated to her understanding 99 + years.
Tom stated Randy at the Marina would prefer for us to add a second boat ramp as we clog up his area and members are not respectful or mindful of where they park.
Tony Gronniger Lot #2281 said this discussion about a second boat ramp has been around for a while. He said the previous stated challenges were, if the second one was placed near the suggested Community Area near the dam, that area is currently the emergency overflow for the dam and the DNR would need to be contacted.
Previous discussions indicated it would be very beneficial to second tier lot owners for convenience to launch a boat and not be in the congested Marina parking area.
Tom suggested the Strategic Planning Committee take this on as something to look into further. The costs, the area, possibly a survey for members to see the need or interest in a second ramp.
Dan agreed he would add this to the agenda for the Strategic Planning Committee.
Lot #1922 suggested that if a second ramp was created, we limit the time Vendors could build and launch docks from it, due to possible noise concern, much of the dock could be built off site and brought in and assembled and launched quickly. She also suggested that if a survey was sent out it would include the cost of the project. She said members concerns are usually about the costs, and noise, not if they care if we get a second one.
Michelle agreed that if there is a second ramp built, we would need to be clear to Vendors, whether it be Mac’s Docks or any other Vendor when they can be there, how long, and the rules they must follow. We should consider not allowing vendors to use it on the weekends when we know members would want access to it. Michelle said this would be tabled and brought back up once more research has been done and there is more information.
Michelle also talked about the Committees roles and responsibilities, and that work continues to be done with each Committee to make sure a mission statement is created. Michelle said she agrees with Brian who in previous conversation stated the handbook needs to make sense and that the rules in it must be something that can be enforced.
Michelle mentioned the idea of moving the May board meeting since it happens to fall on Mother’s Day.
Tom Made a motion to move the meeting from May 11th 2025 to May 18th 2025.
David seconded the motion. Terry and Christina voted no, the rest of the board voted yes. Motion carried.
Guests
(5 mins each)- None
Adjournment
Tom made a motion to adjourn the meeting at 2:47 pm. Terry seconded the motion. All yes- motion carried.
Attendance
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.
Respectfully submitted
by Christina Lindsay
Secretary, Board of Directors
Viking Valley Association
