Mission Statement: Lake Viking is a private lake aspiring to preserve our community and environment for future generations.
Board Members Present were: Terry Nibarger (lot #657)- 1st Vice President, Dan Weidmaier (lot #309)- 2nd Vice President, Christina Lindsay (lot #429)- Secretary, Tom Rice (lot #343)- Assistant Secretary, Robert Walton (lot #217)- Treasurer, Dave Daniel (lot #231)- Assistant Treasurer
Call to Order
Terry Nibarger called the meeting to order at 2:02 pm.
Pledge: Led by Brian Holcomb
Prayer: Led by Terry Nibarger
Approval of February 2025 Minutes
Tom made a motion to approve February 2025 Board minutes.
Robert seconded the motion. All Board Members- yes, motion carried.
Committee Reports:
Handbook Committee
Christina Lindsay – No updates
Finance Committee
Terry Nibarger reported the committee met last Thursday at 5:00 pm via zoom. He reported income at the lake is increasing with $325,000 in early payments in from dues and assessments. Morgan Stanley was down $19,496. There were no sales of lots from the Association. Past dues and a collection process for the office was discussed. Terry reported the hay bid was for 256 lots to hay and it is important to be clear this is for Lake owned lots only this year. No member lots will be hayed. Tina Daniel asked why this was. He replied it is not ideal for farmers to have to know what lots members do and don’t want hayed and there could be damaged to trees or things on the lot themselves. There is no tracking of this and if the lot does not get mowed for some reason it is hard to pin point who is at fault for the lot being maintained and mowed per our handbook. There was an update on septic which will be keyed in on in the managers report.
Terry read aloud the proposed contract for the hay bids. He stated the handbook would need to be changed to state the Lake owned lots are exempt from the mowing rules.
It was discussed that our realtors only list one SU lot at a time to possibly drive up the demand for them.
Tom made a motion to approve the proposed contract with the deletion of stating the office will give the farmer a 1099 form. Dan seconded the motion. All yes, motion carried.
Strategic Planning Committee
Dan Weidmaier reported there were two members who would like to be added to the committee.
Jack Bowers lot #476 and Gail Bush lot #324.
Tom made a motion to approve both of these members.
David seconded the motion. All yes, motion carried.
Activity Committee
Tina Daniel stated the committee met last Friday 03/07/25. They discussed the Venmo upcharge of 3% for any payments made through the app. Everyone was aware and ok with it. They discussed the bands signing contracts and that we will need to give them a W-9. The committee discussed cleaning and painting of the shelter behind the clubhouse. The Wine Tasting will be April 12th from 6-9pm. The Spring Garage Sale is coming up, forms for this are in the office and on the official Facebook page. They need to be filled out and returned along with the $10 fee to appear on the map.
Logan Martin expressed a desire to add a drum in the maintenance area for food trucks to place used cooking oil. He burns and uses this. They also discussed the area near the jetty for the food trucks, a map will be done to prepare setup. They suggest that there be a one-way line of traffic set up and continuance of the road behind the pool to accommodate the flow of cars coming to use the food trucks and jetty.
The committee agreed food trucks will need to sign a contract with the office and they will need to be able to present a local health department certificate. They proposed a fee for food trucks/ vendors to come here, $500 for an annual contract, which would give them first choice on spots to park/setup, a fee of $100 for weekends that fall on a holiday and $50 for a non-holiday weekend. Discussion took place about rules we would need to set in place about if the food trucks could stay there throughout the week or if/when they need to be moved.
We would like to keep food trucks out of the office parking lot, unless the spots in the back are filled up.
Food trucks in the community areas were also discussed. It has been stated that food trucks often park near the shelters in the community areas then our members don’t feel like they can use them. A designated spot is set up for each community area where the food trucks need to park.
The next meeting for the Activities Committee will be April 4th. There has been and will be more discussion about the sale of alcohol and what will be required by anyone who wishes to do so here at the Lake.
Robert asked the members in attendance what their general thoughts were about opening the road up to make it one way behind the pool. Most members seemed to be in agreement with it, and no one voiced any objections.
The committee is going to write up an easy-to-follow list of proposed rules and the board will vote on them at the next meeting.
Building Committee
Marvin McNabb reported the committee met and discussed changes regarding chickens, a 3rd party dock launch site (this is separate from the previously discussed 2nd boat ramp area), and renewable energy sources.
Highlights of the chicken rules include but are not limited to: members must be full time, there must be a chicken coop, no roosters are allowed, no slaughtering, and no free range. The coop can not sit on the lot empty.
The committee suggested allowing members to launch docks with a third party from Community Area 23 near the dam Monday through Thursday from 8 am to 4 pm at a charge of $100 additional to the dock permit. This site will be checked by safety before and after to make sure it is not damaged and trash is not left behind.
Also in discussion were solar panels. No wind turbines will be allowed and solar panels can not be set up on empty lots.
The committee also worked on its mission statement.
Robert talked about the spot for launching docks and how it will need to be reserved or booked in the office.
Fire Department
Tony Gronniger (lot #2281) reported that there were 2 medical calls in the months of February.
Campground Committee
Christina Lindsay- Nothing to report.
Lake Committee
Robert Walton- N/A
Infraction Committee
Terry Nibarger- nothing to report. The next committee meeting will be in April 2025.
Dredge Committee
Shawn Hepinstall reported they continue to clean out dredge areas. They have roughly 70,000 cubic yards of dirt to move.
There was some discussion between Terry and Shawn about dressing up the berm area, Shawn stated this was on the list to take care of.
Fishing Committee
Tom Rice – Brett Bush reported the next meeting will be held 03/28/25 at 3:00 pm.
Managing Directors Report
Brian gave updates that:
Maintenance – Cleaned roads after two snow and ice storms, removed downed trees and limbs caused by high winds, burned and hauled stumps near the south dredge pond. They also located a water leak in Campground 1 and assisted Decker with the repair. They washed and inspected trucks, repaired washouts and potholes, installed signs at the harbor, straightened road signs around the lake, cleaned and inspected tubes for future replacement as well as sold scrap metal from the metal pile and delivered equipment to B&S Auction.
Safety – Issued 2 infractions, no warnings, and responded to 3 medical calls. They inspected silt fences and asked multiple contractors to move their vehicles off of the terrace, removed decals from the Suburban and delivered it to B&S Auction.
They assisted with drafting chicken rules and food truck rules, and spent some time shopping for a vehicle to replace the Explorer and tomorrow will take possession of a 2021 Ford Escape Hybrid.
Office – Invoice processing has increased due to equipment purchases. They have collected over $15K of past due lot fees. They worked on lien releases and future liens that will be placed on unpaid lot dues. They recorded inventory and submitted the tax assessment list to the Daviess County Assessor. Processed 13 deeds. Updated campground dues and sites.
Personnel: John Oaks resigned his position with Safety, and his last day was February 28. Peggy Lankford has transitioned from Safety to a hybrid position where she will be responsible for building permits, cleaning Association properties, and oversight of the pool. We posted these positions and have received 10 Maintenance applications and 10 Safety applications. Rusty has conducted 4 interviews, and Jason has conducted 6 interviews, and we hope to have these positions filled during March.
April Holcomb gave her 2 weeks’ notice on Friday, so her last day will be March 21. We posted that position on Friday.
There were no personnel issues associated with any of these employment matters. 2025 Dues and Assessments are due on May 1, 2025. Early invoicing has already brought in $348,738.
Clubhouse Septic: Tom Fritts with Residential Sewage continues to work with the Missouri Department of Health. The design flow is and has always been the most pressing issue, as there are concern about the drip system being underfed. Tom believes the drip system may need to be converted to a variation of the Wisconsin Mound System. He hopes to learn the design flow the state will accept within the next week and believes he can redesign the system and submit it to the Department of Health before the end of March.
Pool Repairs: Tom Sherman with Stickman Pools has been unable to do any work due to the weather. He plans to restart during March and will probably plaster the pool in April.
Trash expense in 2023 was $49,145 and in 2024 it was $75,567, which is an increase of $26,422.
Brian reminded all unimproved lot owners who utilize the Association’s dumpsters at the Maintenance Yard that a $25 trash fee is required for the current membership year. This fee is necessary to help offset the added costs incurred by the Association, as our dumpster charges are based on weight. To ensure uninterrupted access to the Maintenance Yard, we kindly request that any unpaid trash fees be settled by May 1, 2025. Starting on this date, Pal Gate access to the Maintenance Yard will be removed for members who have not completed their trash fee payment. If you plan to use the dumpsters, please contact the Association Office at your earliest convenience to arrange payment.
Approval of Financial Statements
Tom Rice made a motion to approve January and February 2025 Financial statements.
Robert seconded the motion. All yes. Motion carried.
Board Discussion
Guests- (5 mins each)- None
Adjournment
Meeting was adjourned at 3:31 p.m.
Attendance
A sign-in Attendance Sheet is on record at the Office for reference. Let the record show that these minutes are a record of the business transacted at this meeting and are a sampling of the discussions. Comments and discussions are not reflected in whole or as actual quotations in the minutes, nor do they reflect all comments by members.
Respectfully submitted by Christina Lindsay
Secretary, Board of Directors
Viking Valley Association
