The regular monthly meeting of the Board of Directors of the Viking Valley Association was held on February 8, 2026 at 12:00 pm in the Upper Clubhouse. Board Members present were: Dan Weidmaier (Lot #309) – 1st Vice President, Dave Schaefer (Lot #1227) – 2nd Vice President, Christina Lindsay (Lot #429) – Secretary, Tom Rice (Lot #343) – Assistant Secretary, Robert Walton (Lot #217) – Treasurer, Dave Daniel (Lot #231) – Assistant Treasurer. Board Members not present were: Michelle Sullivan (Lot #1826) – Board President Dave Schaefer called the meeting to order. Tom made a motion to move into Executive Session to discuss legal matters, third party contracts and employee matters. Dave Daniel seconded the motion. Motion passed.
Dan made a motion to open the meeting to the public at 2:00pm. Tom seconded the motion. Motion passed. There were 17 members in attendance.
Dave Schaefer read our mission statement: Lake Viking is a private lake aspiring to preserve our community and environment for future generations. The pledge was led by Brian Holcomb, Managing Director, and the prayer was offered by Dave Daniel.
The approval of the January 11, 2026 Meeting will be held at next month’s meeting. There were not enough board members present to pass the vote due to absentees from the last meeting.
There was no report for the Handbook Committee.
Dave Schaefer reported for the Finance Committee. The committee met on Thursday, February 5, to review the January financial documents. The investment fund increased by $4,719 during January. While no VVA lots were sold in January, sales are expected in February. The Association has identified a number of lots for sale via membership bid; details will be provided in Brian’s report. The committee discussed past due accounts and the potential engagement of an aggressive collection agency. The office staff has done a great job collecting, however we still have a lot of past due accounts that we would like to address. The clubhouse septic project is moving along and we continue to see trash savings. The new workboat has arrived and is currently on display in the clubhouse parking lot. The committee thanked Brian and Rusty Hendricks, Maintenance Manager, for their efforts in procuring the boat and securing cost savings. Finally, the committee reviewed retained earnings and reserve fund carryovers, electing to maintain current reporting methods. Lake insurance remains an open item with no new developments.
Jack Bowers (Lot #476) reported for the Strategic Planning Committee. He expressed appreciation for the committee members’ ongoing efforts. He reminded the membership that the committee is currently focused on the lake assets project. Based on survey results completed several months ago, the membership indicated a preference for the repair and maintenance of existing amenities rather than the development of new ones.
Tina Daniel (Lot #231) reported for the Activity Committee. The 2026 Activity Schedule is ready for board approval. Key updates include relocating the Easter Egg Hunt to the front of the clubhouse and setting tentative dates in May pending the clubhouse septic project. The committee will find out if membership would like to hold those activities or if they would like to cancel if the septic project is not completed. In July, the Boat Parade lineup will move from the Yacht Club to the harbor at the clubhouse, followed by an ice cream social. New additions to the calendar include a cornhole tournament and an adult Halloween party. Dan made a motion to approve the 2026 Activity Schedule. Tom seconded the motion. Motion passed.
Robert reported for the Building Committee. The Building committee submitted a proposal for a handbook rule change concerning the Fee Schedule for Stacked Rock Projects. Robert read the current rule on page 26-27:
3 or fewer large stones: Free
5 – 19 large stones: $1,000
20 or more large stones: $1,500
Robert then read the proposed language change:
1-3 large stones: $250
4-9 large stones: $500
10-14 large stones: $1,000
15 or more large stones: $1,500
Tom made a motion to approve this Fee Schedule for Stacked Rock Projects. Dan seconded the motion. Motion passed. The committee approved ten permits for December, which included one metal building on an SU lot and no new house permits. The committee is currently reviewing policies regarding equipment fees and size specifications. Once the committee finalizes these updates, they will be drafted as handbook rules for Board review. Robert made a motion to approve Jack Bowers to the Building Committee. Dave Daniel seconded the motion. Motion passed. With this addition, the Building Committee is now at full capacity.
Tom reported for the Fire Department. Tony Gronniger (Lot# 2281) has resigned from his position as Fire Chief to spend more time with his family. The Association expressed appreciation for his service. Mr. Gronniger has graciously offered to remain available for consultation and advice during the transition.
There was no report for the Campground Committee. The committee will resume meeting in the month of March.
There was no report for the Lake Committee.
There was no report for the Infraction Committee.
There was no report for the Dredge Committee.
Tom reported for the Fishing Committee. Troy Knight is no longer a member and has resigned from the committee.
Brian gave the Managing Director’s report. The Maintenance team completed several key projects, including dipping silt from the lake at the Garney area and identifying and repairing water leaks within the campground. Crews cleared the burn pile and enlarged the area for future use, while also removing brush piles from Association-owned lots. The maintenance team cleaned the shop, washed and inspected equipment, and replaced the leaf springs in a dump truck. Additional site improvements included the installation of a mailbox in the Safety Office door. Maintenance removed trash from the dam and around the lake perimeter. Finally, the team provided snow removal services during recent storms to maintain road safety.
The Safety team responded to three medical calls, one house alarm, and three separate goose hunting incidents. Safety did some research regarding the purchase of a shared used truck for the Safety and Maintenance teams. Organizational efforts continued this month, focusing on the Safety office supplies and equipment, as well as assisting the Fire Department with the organization of their training room. Additionally, Safety assisted in the maintenance of Fire Department trucks.
The Office staff completed batch invoicing for annual campground fees, and lake dues and assessments, accommodating members with both digital and paper billing. The office completed due diligence and redeemed three lots originally purchased at the August 2024 tax sale. Collection efforts continued for Lake Viking News past-due accounts, with formal notification letters sent to account holders. Digital and administrative updates included maintaining the Lake Viking website, including the committee lists, the handbook, and the “lots for sale” list. Financial and personnel tasks included updating 1099 vendor documentation and W-9 records, as well as coordinating with the new health insurance account manager to resolve enrollment issues and ensure a seamless transition. The office also researched Microsoft and Google domain accessibility and annual cost structures. Standard operations remained consistent, including scanning historical building permits, processing invoices and bank deposits, managing payroll and IRA contributions, reviewing ADP journal entries, ordering supplies, and answering phone calls and helping members in-office.
HOALife continues to be a good business partner, working with us through a few challenges we faced during implementation. We have been trying to create a workflow for the Building Committee to approve building permits through HOALife, but there have been some roadblocks to work through. The company recently pushed out a change specifically for Lake Viking, which is also compatible with all of their other customers. We believe this change will finally enable Building Committee members to approve building permit applications at their convenience through HOALife, resulting in the issuance of building permits within a matter of days. As a reminder, if you have any questions or have trouble logging into your account, please contact the office.
Mason Kipp resigned from Safety to start a career in law enforcement with Hamilton Police Department. This is the second time Mason has worked for us, and we thank him for the contributions he made to Lake Viking.
Trash expense for Rapid Removal during January 2025 was $2,432 less than in January 2024, and savings for the first 7 months of the contract, July 2025 through January 2026, is $25,250 less than the expense during the same months last year.
Clubhouse Septic: The plans have been stamped by the engineer and sent to the Daviess County Health Department. The county health department may choose to defer the final approval decision to the Missouri Department of Health (MDOH).
The members only bid process for new lots for sale will be sent via HOALife and posted on Facebook. The deadline to submit a bid on one of these lots is Friday, February 27, 2026 at 9:00 AM. Please call the office if you have any questions.
We are working on a roads budget and are still obtaining bids from contractors. We should have a proposed spending plan next month, which will include asphalt patches, a chip and seal portion, cold patch and tube replacements.
We took possession of the new work boat for maintenance in January. The buoy lights were delivered last week, and we will be putting the new logo on all of our vehicles.
We are selling Safety’s 2010 Ford F150, an old work boat, the 1989 Freightliner dump truck, the 1998 Massey Ferguson tractor, and some large plastic storage boxes. This equipment is at B & S Auction in Gallatin for the next auction on March 7, 2026. We will send detailed information about this equipment to all members next week via HOALife and Facebook.
We contracted with a hazmat company to remove the copper sulfate from the Maintenance area, as well as Fogger Fluid and Hydrocarbon Spill Response Agent from the Fire Department building.
We will be replacing the HVAC systems at the Maintenance building next week. The current systems burn propane and diesel and are unvented – similar to those that were replaced in the Safety office and Fire Department bays. We are waiting for another bid, but should have it early next week.
We obtained bids for updating the cameras on the Safety building. The winning contractor is gathering the equipment we need, and we are hoping it will be installed later this month.
Felicia Roth continues her work on updating and creating a new color map of Lake Viking. She has also helped us design signs, new business cards, and boating safety signs.
Tom made a motion to approve the January 2026 financial statements. Dave Daniel seconded the motion. Motion passed.
In Board Discussion Tom made a motion to designate days for fireworks as Wednesday, July 1 through Sunday, July 5, 2026. Dan seconded the motion. Motion passed.
Dave Schaefer continued the board discussion by reading the new rule concerning watercraft stickers and identification.
Watercraft Sticker and Identification Policy
1. Watercraft Sticker Allocation, Transfer, and Replacement
Members are permitted to register and sticker either two (2) or three (3) watercraft, depending on their membership start date, as established by Association policy. Once a member has utilized their full allotment of allowed watercraft stickers, any change in watercraft ownership requires the member to remove and surrender the sticker(s) from the watercraft that will no longer be used on Lake Viking. Stickers must be turned in to Safety before a new watercraft will be stickered.
2. Sale or Transfer of Watercraft
Any member selling or transferring ownership of a watercraft that is currently registered with the Association must remove their lot numbers prior to completing the sale. Failure to remove lot numbers may result in violations being incorrectly attributed to the seller’s lot.
Tom moved to approve this rule. Dan seconded the motion. Motion passed.
Board discussion continued by eliminating the Horses and Equestrians Rule from the handbook. The reason for this is because we have not used this rule for at least 10 years. The rule was as follows:
HORSES & EQUESTRIANS: Horses and equestrians may use the roadways and streets of the VVA subdivision only when it is impractical to use trails, community areas, easements, and special access areas. On roadways, horses shall be ridden or led as close to the right-hand shoulder as practical, and never more than two abreast. Extreme caution shall be exercised in consideration of vehicular traffic.
Tom moved to remove this rule from the handbook. Dan seconded the motion. Motion passed.
Dave Schafer motioned to adjourn the meeting at 2:37 pm. Tom seconded the motion. Motion passed.
